Frequently Asked Questions

We’re excited to have you join our Global Engagement Trips program! You probably have many questions about the experience, and we’re here to help.

Rest assured, there will be several opportunities to learn more about what’s ahead. Each trip group meets at least twice before departure, typically on Zoom, to go over details and answer questions. Trip leadership is also available to address any concerns you might have.

The Big Three Questions

While every trip is different, our team tries to make you as comfortable and safe as possible.

Keep in mind that we travel with local YMCA and tour professionals. We've been doing this awhile.

Where and what will I eat?

Most meals are served family style and enjoyed with the entire group, except during free time.

Restaurants are carefully chosen with reservations often made in advance, while prioritizing both quality and food safety.

There is no need to reach for your wallet. Meals and tip are included. Simply relax and enjoy the local cuisine.

Where will I stay?

Hotels and/or accommodations are located in safe areas, generally rated between 3-4 stars, and include breakfast.

All rooms are double occupancy, except when single room requests can be honored. This is a great question to ask your trip leader!

Rooms are climate-controlled and many hotels offer pool access.

How am I getting around?

Once you arrive at our destination, all transportation is included!

Most travel is conducted via van or motorcoach, but you also may enjoy in-country flights, boat rides, and scenic train journeys.

During free time, participants can opt for their own transportation, including Grab, Uber or other rideshare services.

"I have been on two trips to Vietnam, one to Peru and one to the YMCA of the Seven Council Fires in South Dakota. All of them were well incredibly planned and executed. I look forward to going to Kenya!" - Felix Wong

Trip Leadership and Eligibility

Who leads the trip?

U.S.-based staff and YMCA leaders from partner countries. U.S. staff accompany participants throughout the trip.

Who is eligible to participate?

Adults 18+ with a valid passport (if traveling internationally, 6+ months validity upon arrival).

Participants must meet self-assessed travel and health requirements and undergo a criminal background check (YMCA child-safety requirement).

Do I need to be a YMCA member to participate?

No. Anyone is welcome to join a YMCA Global Engagement Trip. However, participants who are YMCA members receive a significantly lower trip rate.

You may be a member of any YMCA association to qualify for the member rate—your membership simply needs to be active at the time of registration and maintained throughout the duration of the trip.

We encourage you to become a YMCA member in your local community. Visit our national "Find Your Y" directory to join. If you live in the Arlington-Mansfield Area YMCA service area, please JOIN HERE.

Travel and Documentation

Will I need a visa?

Visa requirements vary by country. Trip leadership will provide details or visit the U.S. State Department website for information.

Who reserves my flight?

Participants are responsible for booking their own flights to/from their country of origin. Guidance on arrival requirements and recommended flight windows is provided.

The YMCA arranges all airfare within the country of travel and for any “When in the Neighborhood” extension destinations.

Can I travel before or after the trip?

Yes, with advance notice. Post-trip travel is recommended for time-zone adjustment. Some trips have a post-trip program called "When in the Neighborhood." Learn more.

Trip Details

How many people join a trip?

Typically 10-20 participants.

What’s included in the trip cost?

In-country transportation, supplemental medical insurance, meals, lodging, and cultural attractions.

What’s not included?

Airfare* to/from the destination, passport fees, personal items, souvenirs, optional excursions, and meals during free time.

Am I required to have a roommate?

The trip cost is based on double occupancy. Single rooms may be available for an additional fee.

Service and Activities

Do I need to participate in the service project?

Yes, tasks are assigned based on ability and interest.

What types of service projects are there?

Typically simple tasks (painting, landscaping); teaching basic English to children through games and activities, advanced tasks like construction may be included.

What other YMCA programs will I participate in?

Trips include service projects, cultural learning (sight-seeing), free time, and interaction with local YMCA participants.

Preparation and Health

How do I prepare?

Pre-departure meetings cover health, safety, cultural immersion, packing tips, and trip details.

Will I need special vaccines or medications?

Please consult your physician for recommendations.

How do I stay healthy on the trip?

Rest before departure, drink bottled water, use bug repellent, wear sunscreen, and pace yourself.

Meals and Communication

What types of food will I eat?

Generally, local cuisine is served.

What if I have food allergies?

Please inform trip leadership and include information on the registration form. We will make every reasonable effort to ensure your needs are met.

How do meals work?

Meals are generally served family-style with the entire group, with the exception of breakfast and free-time meals.

Will my cell phone work abroad?

Consult your carrier for international plans. Wi-Fi and cell service are generally available and reliable.

How will the group communicate abroad?

We use WhatsApp, a free, encrypted texting platform.

Trip Cost and Payment

How do I pay for my trip?

Reservations are made on this website. Remaining payments are made electronically through an email you will receive when due.

Is financial assistance available?

Yes, please indicate on the reservation form if you are interested and inquire with the trip leader.

Is there a deposit to secure my reservation?

A deposit is due upon registration. It is refundable up to 60 days before departure.

Is a payment plan available?

Yes. Please review our payment plan options page.

Other Considerations

Will I have free time during the trip?

Yes, free time varies based on trip length and duration.

What if I don’t speak the native language?

Local YMCA support and native speakers will assist.

Do I need supplemental medical insurance?

Basic medical and emergency evacuation insurance is included in the trip cost.

When in the Neighborhood Program

The YMCA’s When in the Neighborhood program is an optional travel extension designed to complement our Global Engagement Trips. It allows participants, who are already traveling abroad for a YMCA service experience, to add a short visit to a nearby country or region. There is an additional fee for this add-on trip. Learn more.

*Airfare is not included to the location where the YMCA program begins and the return flight home. To be picked up at the airport, participants are required to arrive on a specific day and time, at a specific airport or designated location, all that vary based upon the trip. Participants also have the option of arranging their own transportation from the airport to the hotel when the trip officially begins. Airfare is included within the country of travel when it's part of the itinerary.

Please note that each trip is unique, and this FAQ information may evolve to reflect those differences. We look forward to embarking on this meaningful journey with you!